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Registration Information

WE20 Registration will open June 2020. All registration services will be provided by Convention Data Services (CDS). The only authorized registration site for WE20 is here https://we20.swe.org. To obtain help with your registration, please email SWE@xpressreg.net or call 774-247-4026.

The registration portal is divided into four categories: Professional, Collegiate, Exhibitor, and Invent It. Build It. (including programs for high school, middle school, parents, and educators):

  • Attendee Type: All post-graduate attendees, speakers, press members, and any non-collegiate or non-exhibitor are considered professional.  This may include active career, retired, unemployed, STEM Re-Entry or other categories within this type. Both members and non-members may register here. 
  • Promo codes: Only one promo code per attendee can be used for professional registration. 
  • Member Status: Professionals must first purchase a FY21 (7/1/2020 – 6/30/2021) membership before 10/23/2020 through swe.org AND THEN register for WE20.  Professionals may also opt to register as a non-member and pay an additional fee to add membership as a product during the WE20 registration at any point and up through WE20. There may be a delay of up to 45-60 days post-WE20 in processing memberships purchased through WE20. The career fair is open at all times to professionals regardless of membership status.  
  • Upgrades: The professional registration type allows for registration add-ons for events at the time of registration or post registration.  
  • Career Fair Access: Both professional members and non-members have full access to the WE20 career fair, including the hour-long professional-only segment.
  • Attendee Type: This includes all collegiate types, both member and non-member, as well as full-time graduate students.
  • Promo code: Only one promo code per attendee can be used for collegiate registration.
  • Member Status: Collegiate registrants must first purchase a FY21 (7/1/2020 – 6/30/2021) membership before 10/23/2020 through swe.org AND THEN register for WE20 to guarantee member status at WE20 and have full access to the career fair floor. Purchase of membership after registration or purchase of membership after the deadline may result in non-member status at WE20.
  • Career Fair Access: Collegiate access to the career fair during member hours is limited to members only.
  • Upgrades: The collegiate registration type allows for registration add-ons for events at the time of registration or post registration.

Note:

  • There is no option to purchase collegiate membership through registration.
  • There is no option to purchase a career fair only registration for collegiates.
  • Attendee Type: This registration is limited to ONLY booth personnel and cannot exceed the allocations given to each exhibitor depending on the size of their booth. Each company designated booth point of contact (POC) will receive a sign-in password once the booth contract is signed and payment is received. Exhibitor Registration is divided into two sections:
    • Full Registration: This registration type allows the exhibitor access to the exhibit hall during all times, and all sessions. This registration type is limited to the allotment defined by SWE.
    • Exhibitor Floor Only Registration (limited with cost of $100 per exhibitor): This registration type only allows access to the WE20 Career Fair Floor but cannot access other areas of the conference without an upgraded registration. This registration type is limited to the allotment defined by SWE.  Exhibitor POCs or exhibitor may opt to pay an additional $250 per person to upgrade to a registration that gives full conference registration access. Exhibitors and POCs may also add-on tickets for special events.
    • Bulk-upload requests: bulk registration requests must be received by 10/23/2020 in order to be processed in time for WE20. SWE cannot guarantee we can process bulk uploads if data is received after 10/23/2020.
    • Member status: Member status is not indicated on exhibitor full, exhibitor floor only, or exhibitor upgraded badges.

Note: Any solicitation by non-exhibitors (with the exception of special sponsors approved by SWE) will not be tolerated and violators will be asked to leave the building.

  • Attendee Type: This includes all students in middle school and high school and parents and educators. Students who wish to attend the Invent It. Build It. EXPO show on 11/7/2020 can also register here. 
  • Promo code: Only one promo code per attendee can be used for this registration type. 
  • Member Status: Not applicable. 
  • Career Fair Access: Students under the age of 17 and below are not permitted on the WE20 career fair floor unless arranged with executive level conference management in writing prior to 10/23/2020 and with an appropriate SWE staff and adult chaperon.
  • Bulk-upload requests: bulk registration requests must be received by 10/23/2020 in order to be processed in time for WE20. SWE cannot guarantee we can process bulk uploads if data is received after 10/23/2020. 

Pricing

Registration Type & OptionsWE20 Price – Early: On or before 10/2/2020WE20 Pre – Late: On or before 10/23/2020WE20 Price – Onsite: After 10/31/2020

PROFESSIONAL Full Conference Registration – SWE Member Options

Professional SWE Member$480$535$590
Professional Non-Member* (No membership add)$620$675$730
STEM Re-entry Professional Member$210$240$265
STEM Re-entry Professional Non-Member*$280$310$365
Retired or Unemployed Members$210$240$265
Retired or Unemployed Non-Members*$280$310$365
Professional – Career Fair Only SWE Member$75$100$125
Professional – Career Fair Only SWE Non-Member*$215$240$265

PROFESSIONAL Daily Conference Registration – Professional Options

Daily Fee: Professional SWE Member$275$330$385
Daily Fee: Professional Non-Member*$415$470$525
Daily Fee: STEM Re-entry Professional Member$125$150$175
Daily Fee: STEM Re-entry Professional Non-Member*$195$220$245
Daily Fee: Retired or Unemployed Member$125$150$175
Daily Fee: Retired or Unemployed Non-Member*$195$220$245

COLLEGIATE: Full Conference Registration – SWE Member Options

Daily and Full Conference Registration – Collegiate OptionsWE20 Price – Early: On or before 10/2/2020WE20 Pre – Late: On or before 10/23/2020WE20 Price – Onsite: After 10/31/2020
Collegiate SWE Member$110$130$155
Collegiate Non-Members**$160$180$210
Daily Fee: Collegiate Member$60$85$110
Daily Fee: Collegiate Non-Member**$85$110$140

*Non-member prices include a FY21 SWE Membership (7/1/2020 – 6/30/2021) and the attendee will be considered a member at WE20. All membership purchases are non-refundable with no exceptions. Memberships purchased through registration will be processed within 60 days of WE20’s conclusion.

ATTN: Nigerian SWE Members: If you are from Nigeria and planning to attend WE20, please email SWE@xpressreg.net and ask for an early-bird registration to be created for you so you can pay onsite with cash. You may also register by calling 774-247-4026. Unfortunately, SWE’s credit card processor will not accept transactions with credit cards from Nigeria. We look forward to working with you to attend WE20.

Onsite Registration Locations

Primary Registration:  Ernest N. Morial Convention Center – New Orleans – Lobby D
900 Convention Center Boulevard
New Orleans, LA  70130
(504) 582-3000

Note:  WE20 will offer satellite registration self-service stations at two or more local hotels, including the Hilton Riverside Hotel, 2 Poydras St., New Orleans, LA 70130 and the Sheraton New Orleans Hotel, 500 Canal Street, New Orleans, LA 70130

Registration Hours:

  • Tuesday, November 3, 6:00 p.m. – 8:00 p.m. (early exhibitor check-in from 4:00 p.m. – 8:00 p.m.)
  • Wednesday, November 4, 7:00 a.m. – 8:30 p.m.
  • Thursday, November 5, 6:30 a.m. – 7:00 p.m.
  • Friday, November 6, 7:00 a.m. – 6:00 p.m.
  • Saturday, November 7, 8:00 a.m. – 12:00 p.m.

Outreach Registration

Outreach Registration will be set up in Lobby D of the Ernest N. Morial Convention Center – New Orleans

Outreach Registration Hours:

  • Friday, November 7, 9:00 a.m. – 5:00 p.m.
  • Saturday, November 8, 7:00 a.m. – 12:00 p.m.

Full Registration Details

If you purchase a full registration to the WE20 conference, you will be entitled to attend general breakout sessions, mega sessions, or other related educational events at WE20. The exceptions will be various paid events listed on the registration form as requiring an extra fee. Full registration allows the participant to receive CEU credit where indicated if CEU requirements are met by the attendee. 

Daily Registration Details

A daily registration permits the attendee access to all sessions for the day, except for sessions requiring extra fees as listed on the registration form. Daily registrants also include entrance to the Career Fair. Daily registrations allow the participant to receive CEU credit for the day of registration if CEU requirements are met by the attendee.

Professional Career Fair Professionals Only

A professional career fair only registration allows local job-seekers to visit the exhibit hall for a nominal fee. This does not include sessions or CEU credit. There are no career fair only options for collegiate students.

Career Fair Access at WE20

Thursday, November 5, 2020: 

  • 2:00 p.m. – 6:00 p.m. – Open to all registrants

Friday, November 6, 2020:

  • 10:00 a.m. – 11:00 a.m. – All professional attendees only
  • 11:00 a.m. – 4:00 p.m. – Open to all registrants

Guest Policy

Guests of registrants are permitted at a reduced rate and limited to (2) guests per registrant. Guests must be 12 years or older who are coming for the sole purpose of accompanying a registered member.  All guests require a badge. Additionally, guests over 18 are allowed into the exhibit hall during Career Fair Hours only. Guests are not permitted at sessions, since attendance is limited, except in rare instances and approved by SWE.  Guests can attend the Ice Cream Social, and guests over the age of 18 can partake in any exhibit hall activity, except where there is an intent to recruit or be recruited.

Promotional Discounts (promocodes) 

SWE offers promotional discount codes for several initiatives, i.e., conference speakers, volunteers, etc. In many cases, the discount is awarded to the prevailing rate, i.e., member or non-member, early or late, etc.

These codes are entered during the registration process. There is a strict limit of only one promotional code for each registration submitted. Please note that some promo codes have a cap and will be allowed on a first-come, first-serve basis.

Cancellation Policy 

Cancellations and refund requests must be submitted in writing to the Society of Women Engineers and received by September 23, 2020. Refunds are only granted for general registration. No refunds can be given at any time for special events and tours with no exceptions.  

Membership orders through registration will not be refunded under any circumstances. 

Note:  Cancelling a registration does NOT cancel the participant’s hotel reservation. You must visit the ONPEAK HOUSING site here to cancel your hotel room if you’ve booked through OnPeak OR your original hotel reservation service if you registered outside of our system. 

SWE is not responsible for the failure of its attendees to cancel their hotel rooms. Ensure you receive a valid cancellation notice when canceling a room, or you may end up with hotel no-show charges. 

 

Substitution 

An attendee may be substituted at any time before October 23, 2020. After that date, substitution is not guaranteed. If your registration is a different registrant type or category, the difference will need to be charged. SWE does not permit the use of badge switching without official attendee substitution.

Special Meals 

Special Meals are available at ONLY the following paid events:

  • Awards Banquet (Fri)
  • Celebrate SWE! (Sat)
  • Women Defining the Future Luncheon (Sat) 
  • The Collegiate Welcome lunch will be a family style lunch that is seafood and nut free.  Gluten free and vegan options will be offered.  

When you register, you will be asked to add an optional paid meal (or collegiate meal) through checkout.  NEW: For WE20, you should get verification on your badge (in small print), and you must show this information to your server at each sit-down meal event. If you have any severe allergies that require special attention, you must notify jeanne.elipani@swe.org

Purchase Orders

The Society of Women Engineers does NOT accept purchase orders as a form of payment.  All registration fees must be paid by credit card.

Society of Women Engineers - Logo

The Society of Women Engineers has been and will continue to monitor the ever-changing, daily developments regarding the COVID-19 (Coronavirus) pandemic and any potential impact it may have on the WE20 Annual Conference. Our first priority is the safety and well-being of our members, partners, and staff. Currently SWE is planning for an in-person conference in November, but is working diligently to determine all possible options and best practices surrounding WE20. This could include hosting a virtual conference or a hybrid in-person/virtual conference. We will be finalizing our strategy and the path forward for WE20 in June. We will share additional information as soon as it becomes available.

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